Pilot terms for Leopol Fleet

Versie 2026-10-23.4 / Version 2026-10-23.4

TrapSpotter BV · Trekschurenstraat 245, 3500 Hasselt, Belgium · enterprise number 1031.603.017 (RLE Antwerp, Hasselt division) · VAT BE1031603017 · contact@trapspotter.com

1What the pilot is

1.1 A pilot lets a business (the customer) use Leopol Fleet free of charge for 14 days, without a payment method. TrapSpotter BV (Leopol) sets up the pilot by arrangement with the customer and confirms the start and end dates by email or in the console.

1.2 A different duration may be agreed in writing, up to a maximum of 90 days.

1.3 The business terms and the data processing agreement also apply during the pilot. These pilot terms supplement them and prevail in the event of a conflict.

2What the pilot includes

2.1 Everything Fleet includes in the customer's working mode (business terms, clause 3.6): workdays and trips, hours, clients, vehicles and documents, receipts, live positions (off by default), "Who was driving?", the mileage statement and the exports, and in the time clock mode also tasks, breaks, sites, equipment and the hours exports.

2.2 Each seat gives the driver Leopol Pro for as long as the pilot runs.

2.3 The number of drivers may be limited when the pilot is arranged.

3Free of charge

The pilot costs nothing. No payment method is requested and there is no invoice for the pilot period. A pilot counts as the company's trial: after the pilot, there is no second free period.

4The customer's obligations

From the first workday, the customer's obligations as an employer under the business terms apply: informing the drivers, documenting the use, involving the employee representatives and carrying out a DPIA where the law requires it. A pilot is no reason to skip those steps.

5At the end of the pilot

5.1 Continuing. The customer adds a payment method in the console. The subscription then starts at the end of the pilot, without interruption, at the Fleet price (€4.95 per seat per month, excluding VAT, at least three seats, or one for a self-employed person who uses Fleet alone).

5.2 Stopping. If the customer does nothing, the pilot stops on the end date: no one can start a workday any longer, ongoing workdays stop and the seats no longer give Leopol Pro. Nothing is invoiced.

5.3 Data. After the end of a pilot without a subscription, the customer can still export its data in the console for 30 days. After that, Leopol erases it within 30 days, as set out in the business terms and the data processing agreement. If the customer starts a subscription within those 30 days, the data is retained.

5.4 Either party may end the pilot early at any time, by email or in the console. Clauses 5.2 and 5.3 then apply from that date.

6Feedback

Leopol may ask the customer for feedback during the pilot. The customer is not obliged to give it. Leopol may freely use suggestions.

7Liability

Because the pilot is free of charge, Leopol's total liability during the pilot is limited to €500. The exceptions in the business terms (intent, fraud, gross negligence, death or personal injury, and what the law prohibits from being limited) also apply here.

8Contact

contact@trapspotter.com · TrapSpotter BV, Trekschurenstraat 245, 3500 Hasselt, Belgium